WACADA Executive Board Officer Descriptions

President: (elected position, total of 3 years - President-Elect becomes President then Past President) 

• Presides at all meetings of WACADA and WACADA Executive Committee
• Responsible for overseeing all of the association's activities
• Coordinates the election process with the assistance of the Secretary
• Schedules facilities and calls the meetings of the Executive Committee
• Schedules executive retreat; old executive members and new executive members in October/November to hand off information
• Appoints committees with the approval of the Executive Committee
• Responsible for promoting and sending out election nominations, if any, to all members
• Creates, designs and hands out Certificate of Appreciation to all retiring board members at the conference
• Maintains and updates executive directory on website 

President-Elect: (elected position, total of 3 years - President-Elect becomes President then Past President)

• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Assumes the duties of the President at the end of the annual business meeting after year as President-Elect
• Performs duties of the President when the WACADA President is not available
• Responsible for all facets of the newsletter, produced three times a year - fall, spring, and summer
• Responsible for gift for President to be awarded at the annual conference

Vice President of Programs: (elected position, two-year term) 

• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Serves as co-chair and/or member in the Conference Planning Committee in planning the annual conference 
• Serves as a liaison between the Conference Chairperson and Executive Committee
• Responsible for keeping records of all conference information
• Responsible for sharing all conference information with subsequent chair
• Maintains and updates conference information on website
• Serves as liaison person(s) for pre-conference planning (private, technical and UW System)

Vice President of Membership: (elected position, two-year term) 

• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Encourages members to renew membership and recruits new members
• Maintains a current membership roster and serves as chair of the Membership Committee, if any
• Maintains and updates membership information on website and online registration system as needed
• Maintains and updates automatic emails on registration site
• Develops and/or maintains organizational brochures and other recruiting documents
• Works towards adding value to membership 

Treasurer: (elected position, at least one-year term)

• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Oversees the financial operations of the organization
• Recommends policies and procedures regarding income and expenditures of organization funds
• Produces financial report at Executive Committee meetings
• Produces an annual financial report for distribution at the business meeting at fall conference
• Works with annual audit committee, if any needed
• Maintains the Employer ID Number and 501(C)(3) documents
• Maintains and updates grant information on website as needed
• Serves as chairperson of the Grants Committee
  • Coordinates the distribution of information, solicitation of nominations, selection of recipients, and awards presentation of all WACADA grants
  • Promotes grant information and deadline(s)
  • Organizes committee to review new grants (committee will consist of other executive members and treasurer) 

Secretary: (elected position, two-year term) 

• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Keeps records of all meetings of WACADA and the Executive Committee
• Maintains a copy of the current bylaws
• Reviews the constitution & bylaws every other year, calls together a committee representative of all institutional types and proposes any changes to the general membership at the business meeting at the annual fall conference
• Maintains and updates minutes on website
• Maintains a copy of any contracts for service

Region V NACADA Liaison: (elected position, two-year term) *This position needs to be promoted every 2 years in December and names need to be forwarded to NACADA Regional V Chair representative for elections in February. The election process for State/Liaison will correspond with NACADA’s established policies and election cycle.

• Attends WACADA board meetings (usually 3 in-person and 2 phone per year) and annual conference
• The State/Liaison Representative must be a NACADA member
• Term will begin at the NACADA National Conference at the Regional Meeting
• Chairs state meetings, NACADA Region V and national meetings
• Maintains and updates any information related to NACADA
• Attends Steering Committee meetings of NACADA Region V
• Provides the Region V Representative with material for regional and national publications
• Represents NACADA at the state level at meetings and other occasions deemed necessary to carrying out NACADA’s and Region V's mission
• Takes a leadership role in providing and improving state communication linkages between NACADA, Region V steering committee, and those allied organizations within their defined geographic area
• Completes regional goal worksheet about WACADA for NACADA

Past President: (elected position, total of 3 years - President-Elect becomes President then Past President)

• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Acts as a consultant to the current President and Executive Committee and chairs the Awards Committee
• Maintains and updates awards information on website
• Serves as Chair of Awards Committee: 
  • Coordinates the distribution of information, solicitation of nominations, selection of recipients, and presentation of all WACADA awards
  • Promotes Advising Awards nominations information and deadline in spring/early summer
  • Notifies nominees when nominated and informs them about the process
  • Organizes committee to review new award nomination (committee will consist of previous award winners and Past President)
  • Reviews annually the awards selection process and make modifications as appropriate
  • Conducts the awards presentations at the annual conference

Faculty Representative: (elected position, two-year term)

• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Recruits faculty members to participate in WACADA 
• Collaborates with VP of Membership to promote WACADA to faculty 
• Develops and maintains promotional material for faculty 
• Maintains and updates faculty information on website 
• Develops and creates information for faculty for WACADA newsletter 
• Assists in recruiting next faculty representative

Graduate Student Representative: (appointed position, one-year term) 

• Term begins and ends in May
• Attends board meetings (usually 3 in-person and 2 phone per year) and annual conference
• Acts as a liaison between the student members of WACADA and the Executive Committee
• Serves as a recruiter for graduate students in the organization
• Assists the VP of Membership with duties regarding graduate student membership
• Communicates, through email and mailings, the benefits and mission of WACADA to graduate students
• Promotes WACADA through advocating for its members while helping to build networks and promoting professional development
• Meets with various individuals interested in WACADA to ensure their knowledge in the organization and its goals
• Assists the Executive Committee with knowledge regarding current topics for graduate students
• Ensures that the graduate student members of WACADA are comfortable with their role in the organization
• Develops and maintains promotional material for students, including newsletter updates
• Maintains and updates student information on website 
• Assists in recruiting next student chair representative 
• Develops and maintains a database to recruit students